We are currently recruiting an Accounts Manager for a Permanent contract.
This role is hybrid, both working from home and in our Oxford hub.
We encourage our colleagues to work flexibly between home and the hub to suit their needs and preferences, in line with our hybrid working policy.
Colleagues are able to work their hours flexibly, in line with core business hours and requirements. We also offer formalised flexible working agreements.
The starting salary is £42,275
To apply, please send a CV and cover letter to HRsupport@actuaries.org.uk by the closing date of 8 November 2024. Interviews will take place on 18 and 19 November.
To manage the finance transaction team on a day-to-day basis. Managing the financial transaction processing and other accounting duties, to ensure the integrity of the financial transactions so they can be used for monthly reporting and all statutory reporting, ensuring smooth running of the financial accounting for the IFoA and its subsidiaries and associate companies.
Number of staff for whom you are directly responsible: Three / Four
Financial authority limit: None
The IFoA has an annual turnover of over £30m per annum. Some of the subsidiaries have turnover of up to £750K. The post holder will be part of team that processes that income and associated expenditure.
To manage the Finance Transaction Team (except the Payroll Accounts Officer) so they are well motivated and fully trained with yearly objectives and development plans based on performance.
Ensuring workloads are achieved and balanced between members of their where necessary to achieve finance deadlines.
To manage and oversee the Month end ledger reconciliations are completed within agreed timescales. Working with the Payroll Accounts officer on this objective in relation to their area of responsibility – payroll and cash.
To manage and oversee the daily ledger reconciliations of income from members and students from the CRM system to that shown in the General ledger carried out by the transaction team. Ensure prompt identification and release of unidentified (unclaimed) income.
To manage and oversee to ensure month end closure transactions provide a timely, clear and accurate base for the management accounts e g. VAT, deferred income, correction of miss postings and all expenditure accruals.
To answer queries from budget holders working with the Finance Analysts to proactively resolve any posting discrepancies and resolving why they occurred, to liaise with budget holders including Senior leadership team, Finance Business partner and analysts.
To work with Financial Accountant Head of Finance and Operations on the timely production of the monthly management accounts for IFoA and subsidiaries to the agreed timetable substituting for the Financial Accountant when required to cover absence.
To check all payments prepared by the Finance Transaction Team and approve for the Financial Accountant or Head of Finance and Operations to release.
To prepare or review / oversee All balance sheet reconciliations to the agreed timetable for month end and year end for IFoA and where required its subsidiaries and associate companies.
Year-ends liaise directly with the external auditors in relation to IFoA and all subsidiaries key areas in income and expenditure.
Perform year end analysis for rationalisations on Income for external audit on IFoA and subsidiaries.
To perform the role of Super User for the CRM and Key user for the Finance System, and ongoing training of the Finance Transaction team.
Develop and evolve processes for the CRM and finance system to maximize efficiencies for the transaction team. Train other members of the Transaction Team in the use of these systems.
To review and provide backup for the month in house Payroll and backing calculations. Provide a backup for the Payroll and Senior Accounts Officer for the preparation and submission of monthly payroll of 180 staff, month end payroll close, RTI and year end close if required.
To manage and oversee Subsidiaries Company Accounts in entirety - Oversee daily transactions including currency where appropriate for IFoA Foundation and maintain ledgers. To manage and oversea the production of the statutory year end accounts for the subsidiaries up to final trial balance and completed draft word version for ready for review by the Financial accountant.
To oversee the work of their Finance transaction team on ICA 98 Limited, CERA and CAA Global. including any local reporting to regulators or fiscal representatives outside of the UK to comply with statutory timetables, regulations and local payroll for overseas employees.
Prepare the Monthly Management and financial reporting for the IFoA Foundation Trustees. Prepare year end accounts up to final trial balance and completed draft word version for review and liaise with external auditors.
To manage and be responsible for the IFoA Monthly pensions preparation and liaising with the pension providers. All transactions, reconciliations, and reporting on the IFoA related to IFoA pension scheme.
To review and resolve Expenditure accruals from various sources – invoice log, budget holder advice or long-term accruals or knowledge of budget holder activity
Liaise with Budget holders to ensure solutions are provided to their queries and good working relationships are maintained.
Will have both internal and external contacts and be required to provide advice and guidance. Internal contacts include:
It is essential for the daily transactions to be input accurately, promptly and continuously to comply with legal requirements, and to ensure the accuracy and clarity of the IFoA’s records. Needs to maintain good relationships with other departments in order to keep the processes flowing smoothly for payments to volunteers, members, suppliers and staff.
Required to enforce, advise on and work within the financial policies and procedures of the IFoA Interpretation of working methods and processes to resolve financial problems rather than just reacting to them.
Ability to make a balanced judgement between ensuring compliance with procedures and practicalities for the organisation.
Works within overall objectives and the financial policies and procedures of the IFoA. Decisions will usually have short to medium-term implications for the Finance Team and this may well influence organisation wide over a similar timescale. The post holder may be required to make occasional visits to other IFoA sites or third parties as required to perform their duties. This may require overnight stays.
The role holder must be an ambassador for and demonstrate the IFoA Values in all aspects of their work.
Please email the HR Team if you require:
Any information shared will be used only to enable us to make reasonable adjustments to support candidates to participate in the recruitment process. It will not inform selection decisions.
You can reach us at HRsupport@actuaries.org.uk.
The IFoA encourages applicants from a variety of backgrounds and experience and welcomes diversity with regard not only to protected characteristics but also diversity of thought. Diversity, equity and inclusion are more than just words for us. That’s why we are committed to creating a culture where everyone feels included and respected, and where no one is unfairly discriminated against. Consequently, we promote diversity, equity and inclusion in all our policies, practices and procedures, and actively encourage applications from a diverse range of potential candidates.
All applications for our roles are considered on merit alone, and if you don’t meet all the criteria but believe you have something to offer, we want to hear from you. For more information on our commitments, please see our DEI strategy page.
If you have any questions for the HR Team, please email us.
We aim to respond to all initial enquiries within 3 working days.