We are currently recruiting a CERA Administrator for a Permanent contract.
This role is hybrid, both working from home and in our Edinburgh or Oxford hub.
We encourage our colleagues to work flexibly between home and the hub to suit their needs and preferences, in line with our hybrid working policy.
Colleagues are able to work their hours flexibly, in line with core business hours and requirements. We also offer formalised flexible working agreements.
The starting salary is £33,345.
To apply, please send a CV and cover letter to HRsupport@actuaries.org.uk by the closing date of 11 March 2025. Interviews will take place from 17 March onwards.
Main purpose of the job
The CERA Global Association (“CGA”) is an organisation dedicated to promoting and administering the CERA credential worldwide. The credential is a qualification in Enterprise Risk Management (ERM) that IFoA members and, via their local associations, global actuaries, can obtain in addition to Associate- and Fellowship. The functioning of the CGA is governed by a Treaty with signatories from 25 actuarial professional bodies around the globe, including the IFoA.
The main purpose of the CERA Administrator role is to support the Boards and Committees of CGA in the administration, development, promotion and growth of the CERA credential and the governance of the key Boards and Committees. This includes general administrative tasks, marketing and communications support as well as general corporate secretariat support.
The role holder will be a key point of connection and communication between the CERA Board members, other volunteers and other key stakeholders and service providers. The role requires the ability to guide people at all levels across the world. The business language is English.
The role holder will be employed by the IFoA but seconded to CGA. Some UK and possibly international travel may be required.
Principal accountabilities
a) Provision of general administrative and corporate secretary services:
- Organisation of meetings; collation of documents; preparation of agenda and papers; issuing packs prior to meetings; attendance at meetings; taking minutes; and following-up on actions arising for the CGA Board, CERA Treaty Board and its committees.
- Maintenance of a register of CERA credential holders and their contact details, and expeditious handling of lists of candidates for the designation.
- Maintenance of key governance documentation and process notes.
- Diary management, including managing the calendar for the Board and other CGA committees
- Building excellent working relationship with the Chair of the CGA Board and wider CGA leadership team
- Oversee administration of payments to and from CGA, including budget management and supporting internal/external audit processes. Liaise with the Finance Committee, external auditors and IFoA Finance team as required to ensure all financial controls and records are produced as necessary.
- Liaison and key point of contact for signatory associations
- Maintenance of a risk register
- With external professional/legal support (as required), ensure CGA complies with applicable legal/regulatory requirements (e.g. data protection obligations).
- Play a key role in identifying and delivering opportunities to improve the efficiency and effectiveness of CGA governance and general administration
- Devise and deliver an induction programme as guided by the chairs of the CGA Board and Review Panel.
- Any other administrative tasks as agreed from time to time with the role holder’s line manager and the CGA Board Chair.
b) Support the promotion, growth and development of the CERA credential:
- Provide strategic and tactical marketing support, e.g. prepare and distribute marketing material, manage CGA’s main platforms, i.e. website and social media, ensuring adherence to CGA brand guidelines.
- Liaise with the CGA Board and Strategy and Outreach Committee to ensure marketing meets the agreed CGA Strategy.
- Oversee the maintenance and development of a secure website (https://ceraglobal.org/) containing a database of CERA holders and other relevant information as required, liaising with external web developers and managing the relationship.
- Administration of audits of CERA credential holders
- Reporting to Board, as required, on administration, promotion and growth of the credential and supporting Board committees on strategic and outreach initiatives
- Support the events committee with development and delivery of the programme of in-house events and conferences and organisation of external events, including :
- Liaison with speakers and event organisers
- Liaison with sponsors
- Promotion of the event via the CGA’s channels (website, newsletter and LinkedIn)
- Creation and distribution of marketing materials
- Completion of any necessary paperwork (customs, permits etc)
- Possible attendance at events or receptions to represent the CGA
Main contacts
Internal:
- CGA Board
- CERA Review Panel
- CGA Committees
External:
- Signatory associations
- CERA credential holders and prospective applicants
- Legal and professional advisors
- Other CERA service providers (e.g. web developer, events organisers, marketing consultants, other IFoA teams, e.g. finance team)
- Supranational actuarial bodies – International Actuarial Association, Actuarial Association of Europe
Knowledge and experience
Essential:
- Excellent administrative skills
- Good relationship skills – engaging and approachable while remaining able to “get things done”
- Experience working with senior Boards and Committees
- Excellent communication skills, with experience of adapting style to suit different audiences and formats
- Eye for detail, with ability to review and edit documents for clarity, consistency and quality
- Proven ability to proactively manage competing priorities and prioritise work accordingly
- Proven success in a flexible working environment, with ability to succeed as part of a virtual team
- Ability to work independently and be a self-starter
Desirable:
- Corporate secretary experience
- Membership body experience
- Professional Regulator experience
- Education experience
IFoA’s values
The role holder must be an ambassador for and demonstrate the IFoA Values in all aspects of their work.
- Member-focused: We put members at the heart of everything we do
- Action-oriented: We work hard, we work smart, and we take pride in getting things done, valuing action over perfection
- Forward- and outward-looking: We’re always looking to be bold and improve, innovate and take the next step
- Team-driven: We work in partnership, advancing together as one IFoA
Alternative format and adjustments
Please email the HR Team if you require:
- any information regarding our vacancies in an alternative format
- any adjustments to support you to fully participate in any part of the application and recruitment process
Any information shared will be used only to enable us to make reasonable adjustments to support candidates to participate in the recruitment process. It will not inform selection decisions.
You can reach us at HRsupport@actuaries.org.uk.
Diversity, equity, and inclusion
The IFoA encourages applicants from a variety of backgrounds and experience and welcomes diversity with regard not only to protected characteristics but also diversity of thought. Diversity, equity and inclusion are more than just words for us. That’s why we are committed to creating a culture where everyone feels included and respected, and where no one is unfairly discriminated against. Consequently, we promote diversity, equity and inclusion in all our policies, practices and procedures, and actively encourage applications from a diverse range of potential candidates. All applications for our roles are considered on merit alone, and if you don’t meet all the criteria but believe you have something to offer, we want to hear from you. For more information on our commitments, please see our DEI strategy page.
