Accounts Officer

We are currently recruiting an Accounts Officer for a six month fixed term contract. 
This role is hybrid, both working from home and in our Oxford hub.

We encourage our colleagues to work flexibly between home and the hub to suit their needs and preferences, in line with our hybrid working policy.
Colleagues are able to work their hours flexibly, in line with core business hours and requirements. We also offer formalised flexible working agreements.  

The starting salary is £29,450.

To apply, please send a CV and cover letter to HRsupport@actuaries.org.uk by the closing date of 10 March 2025. 

Purpose of the job

To assist the accounts manager with ensuring all financial records for the assigned subsidiary and related party accounts are accurate, clear and produced to the agreed schedule on a monthly basis so they can be used to prepare monthly financial reports and final year end accounts. 

Dimensions

The IFoA has an annual turnover of approximately £30m per annum. The post holder will be part of team that processes that income and associated expenditure.

Principal accountabilities

• To prepare Bank account reconciliations for review, including currency accounts as required
• To process daily transactions including currency where appropriate for ICA (98) Ltd, CERA, CAA Global Ltd. Liaising with stakeholders in overseas offices China, Hong Kong and Singapore for finance related transactions and queries.
• To assist with Regular Accounts for CERA, CAA Global Ltd and ICA98 Ltd to trial balance level and year end statutory accounts for review
• To ensure ledgers and balance sheet accounts  are reconciled to the agreed schedule
• To maintain IFoA sales ledger and Events Force, Collection of debts for a sales ledger and events.
• To assist with resolving any issues with income and expenditure as required
• To assist with adhoc financial analysis as required
• To process daily ledger reconciliations of income from members and students from the CRM system to that shown in the General ledger. Ensure prompt identification and release of unidentified (unclaimed) income.
• To cover task for Transaction team as required

Main contacts

Will have both internal (staff and budget holders) and external contacts (members and external and internal auditors).

Impact

Has impact on the work of own team or processes. Likely to have impact on the work of other teams or processes.

Decision-making and complexity

Likely to have very varied tasks and will be required to exercise initiative occasionally using procedures and precedents to provide guidance.  Most problems encountered will have been experienced before.

Prioritising day to day tasks to meet demands.

Has delegated authority to take decisions within clear established guidelines and accounting procedures which will be reviewed by a manager at a later date To follow the professions accounting policies and procedures at all times. To bring deviations to the notice of Accounts Manager.

Decisions will usually have a relatively short time horizon. 

Knowledge and experience

• Must be working towards a recognised UK accounting qualification and have sufficient practical experiences to perform role.
• Experience of using a general ledger (Coda Dream or similar) is essential as well as managing links to other systems such as a CRM or similar
• Ability to cope with work pressure prioritising work is essential and priorities constantly change so flexibility and pro activity is needed.
• Computer literate including Excel and word to intermediate standard
• Accurate, methodical and organized with an attention to detail
• Good communication skills with the ability to influence, persuade and negotiate

Other

The post holder may be required to make occasional visits to other IFoA sites or third parties as required to perform their duties. This may require overnight stays.

IFoA’s values

The role holder must be an ambassador for and demonstrate the IFoA Values in all aspects of their work.

• Member-focused: We put members at the heart of everything we do
• Action-oriented: We work hard, we work smart, and we take pride in getting things done, valuing action over perfection
• Forward- and outward-looking: We’re always looking to be bold and improve, innovate and take the next step
• Team-driven: We work in partnership, advancing together as one IFoA

Alternative format and adjustments

Please email the HR Team if you require:

• any information regarding our vacancies in an alternative format
• any adjustments to support you to fully participate in any part of the application and recruitment process

Any information shared will be used only to enable us to make reasonable adjustments to support candidates to participate in the recruitment process. It will not inform selection decisions.

You can reach us at HRsupport@actuaries.org.uk.

Diversity, equity, and inclusion

The IFoA encourages applicants from a variety of backgrounds and experience and welcomes diversity with regard not only to protected characteristics but also diversity of thought. Diversity, equity and inclusion are more than just words for us. That’s why we are committed to creating a culture where everyone feels included and respected, and where no one is unfairly discriminated against. Consequently, we promote diversity, equity and inclusion in all our policies, practices and procedures, and actively encourage applications from a diverse range of potential candidates. All applications for our roles are considered on merit alone, and if you don’t meet all the criteria but believe you have something to offer, we want to hear from you. For more information on our commitments, please see our DEI strategy page.